Application Procedures Introduction
The City of Huntsville, through the Huntsville Arts Commission, offers assistance in the development of arts programs for the City. Funding for these programs is provided by the City of Huntsville, and the determination of recipients for funding is decided by the Huntsville Arts Commission with the approval of the Huntsville City Council.
Any non-profit organization is eligible for assistance. Individuals may apply for funds, but in some cases must apply under the umbrella of a tax-exempt organization. All proposals for funding which includes state or federal monies must be submitted by non-profit organizations.
All projects must have a local applicant.
Funding Period & Deadline
Proposals for an upcoming Fiscal Year (October 1 - September 30) must be submitted on official application forms by close of business on April 1, to the Huntsville Arts Commission (HAC). In years when April 1 falls on a weekend or holiday, the due date will be the following business day. Applicants requesting $500 or less have the option to apply by letter.
Special Project proposals for immediate funding may be submitted by letter to the HAC at any time during the year for possible consideration. The Commission may then request a completed application form with attachments.
The Huntsville Arts Commission, City of Huntsville, requires a credit line in all publicity and promotion of a project which receives funds through the Commission. Failure to comply with this requirement may jeopardize any future requests submitted by an individual or organization to the Commission. The credit line should read:
"This project is supported (in part) by funding from the Huntsville Arts Commission, City of Huntsville."
Applicant should consult with the staff of the Huntsville Arts Commission at 936-291-5424 prior to submitting an application. Applicants are strongly encouraged to attend the proposals workshop conducted by the City Staff.
Application is sent to
The Huntsville Arts Commission
1428 11th Street
Huntsville, Texas, 77340
Any application received by mail after April 1 is required to have a postmark of no later than April 1. A metered post mark of the applying entity and / or a mail receipt that is not dated by the United States Postal Service are not acceptable.
After staff review, all eligible applications are submitted to the Huntsville Arts Commission. Each application is evaluated for the merit of the project, its potential for attracting tourists, its demonstrated need in the community, and the applicant's capability to achieve its objectives. Any application received after the deadline, without the required postmark, will be ineligible to be considered during the regular funding process for the upcoming fiscal year (and will be returned to the applicant).
The Commission makes its funding recommendations to the City Council. When the Council has taken final action, notification will be given to the project applicant. A contract will be prepared for the approved projects.
Applicants for financial assistance may request a place on the Arts Commission meeting agenda within 45 days to appeal recommendations made by the Commission. The applicant representative directly associated with the request may submit written comments or appear in person before the Commission. Public testimony will be limited to 3 minutes. The Commission will respond within 30 days.
Procedures for Payment for Contract
Terms for payment are generally a lump sum payment.
A minimum of 10 working days is required for processing a check following the signing of the contract by all parties and any other required paperwork.
All financial records relating to a project will be retained by the project contractor for possible review by the City or its representatives. A final report on a standard Project Evaluation Form must be submitted to the Huntsville Arts Commission within 45 days after the completion of a project and no later than August 31. The final report should include an itemized account of expenditures, a narrative summary of the project, a record of the number of persons benefiting from the project, and 6 labeled digital photographs.